Executive Personal Assistant

Posted on August 29th, 2021 | 68 days left to apply | 78 views

The world is changing at an exponential rate and current education systems are not keeping up. At iX, we believe that in the next century, learning won’t just be concentrated on youth, but interwoven throughout a person’s life as they transition across careers and life priorities.Our mission is to build transformational learning experiences that close this gap and give our students the best possible life.iX's vision is to build a lifelong learning brand with a range of future-focused programs and services. Our current focus is on creating career development programs for high schoolers, university students, professionals, and executives, and partnering with institutions to transform how the world prepares students for the future of work.

Why work for us

We are looking to make a positive impact on students' lives by providing them with education for the future. Our company is based on 3 pillars:

Dream Why are you here? What do you want to experience? How do you want to contribute to others? These are the questions that guide the journeys of our students and the core team.

Evolve We challenge our team to be disciplined learners who continually evolve, step by step, day by day. At iX, it's OK to make mistakes—it's not OK to not learn from them.

Connect We believe what makes work ultimately rewarding are the people you share your time with. As a team, we dine, hike, surf, hit the gym, and travel the world together.Your role as part of the iX Team

At iXperience, we are building the future of higher education. We aim to inspire our community to dream bigger, give them tools to evolve with a changing world and create spaces to nurture connections.

We are looking for a force-multiplier to join the team and support the CEO in achieving the vision for the company. The Executive Assistant is a tactical genius and is responsible for managing and supporting the executive to reach his full potential through exceptional leadership and communication skills. We see this as a strategic partnership in which the goal is to drive the company forward on its growth plans. This is a partnership based on trust and mutual respect.

More specifically you'll be responsible for:

  • Executing executive tasks, such as Board meeting prep, executive strategy session prep, executive meeting note-taking etc.
  • Reviewing all communication, proofreading, editing and where needed write on behalf of the CEO
  • Managing the CEO’s email inbox and ensure communication is at the highest level
  • Building slide decks and presentations in line with the iX style, as needed
  • Managing special projects as needed and guided by the CEO
  • Work with the CFO to manage budgets and report to the CEO where needed
  • Create reports on key metrics that provide insights into the business operations
  • Managing travel-related needs, such as visas, accommodation, flights etc.
  • Managing personal tasks as needed
  • Managing and growing the CEO’s LinkedIn network and presence to expand their professional network
  • Working with CEO to develop a personal brand in line with the company brand
  • Find outsourced talent to support CEO and executive team
  • Working closely with the VP of People as needed
  • Assisting with hiring where needed

iXperience is a fast-paced, rapidly-changing environment driven by big dreams and quick planning. The ideal candidate will have the following skills and experience:

  • Strong multi-tasking and organisational skills
  • A good sense of business acumen
  • Impeccable attention to detail,
  • The ability to be creative - not only in the way you think but also in the way you present and solve problems.
  • Enthusiastic and eager to tackle big and small projects
  • Self-directed and motivated
  • Fantastic interpersonal and mediation skills

Minimum qualifications for candidates to be considered:

  • A minimum of 5 years experience as an executive assistant
  • A relevant qualification, degree or diploma
  • Strong evidence of writing, editing, proofreading
  • Strong track record of results
  • Demonstrated evidence of being tech-savvy (G-suite knowledge highly beneficial)
  • Strong references from past experiences
iXperience is a Cape Town-based edtech company that provides students with industry-focused skills
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