Accountant & Admin officer

COMPANY BACKGROUND

AfricaWorks mission is to unlock Africa’s business potential by creating a leading business community that enables business growth.

AfricaWorks currently operates 9 flexible spaces across 7 cities on the Continent working with freelancers, entrepreneurs, local SMEs and Fortune 500 multinationals.

As part of its growth plan, AfricaWorks is looking to hire a Junior Accountant and Admin Officer reporting directly to the Group Accountant.

ROLE DESCRIPTION/RESPONSIBILITIES

Your role as Junior Accounts and Administrative Officer is to manage the following tasks / workstreams:

1. Invoices preparation and payment (10%)

2. Daily accurate Posting (10%)
a. Ensure all transactions posting are accurate and in line with procedural guidance using correct project and ledger.
b. Ensure transactions are made within 24 hours of reception.
c. Update the daily cash balance and analyse the daily variance.
d. To follow up the currency ROE by month for our record.

3. Control Receivables and suppliers Payments/Accounts (10%)
a. Follow up receivables’ payments.
b. Ensure all supplier invoices are tracked.
c. Project the cash need.
d. Reconcile supplier balances monthly.

4. Payroll (10%)
a. Prepare and update monthly payroll and deductions for payment to the authorities.
b. Generate the staff payslips.
c. Carry out a quarter reconciliation of the payroll liabilities with the authorities.

5. Monthly closing and post closing tasks (35%)
a. Ensure monthly closing postings are done on time (D+3): assets depreciation, accruals, prepayment, payroll and other journals.
b. Reconcile Bank accounts
c. Export the monthly Management accounts and analyse the discrepancies between budgeted/estimated/Actual.
d. Monthly update the projects cost reports with the actuals and liaise with Project Manager to post the accruals.
f. Ensure proper documentation filing for Shareholder Loans.

6. Tax (5%)
a. Ensure timely preparation and review of various tax returns to be submitted to tax authorities including but not limited to VAT, PAYE and Withholding Tax.
b. Monthly reconcile taxes with the local authorities’ platforms.
c. Make sure Tax Clearance Certificate is obtained after filing the annual and financial returns.
d. Prepare any responses to tax authorities regarding any queries on the above mentioned taxed.

7. Administrative work (15%)
a. Assist in new entities incorporation process.
b. Open bank accounts.
c. Update fix asset register update.
e. Ensure a good filing system both hardcopies and electronic.

8. Other duties (5%)
a. Provide support on internal controls implementation and monitoring.
b. Provide support during internal and external audits.

REQUIREMENTS:

1. Bold
2. Agile
3. Passionate
4. Strong international exposure.
5. Positive Team spirit and great team player.
6. Self-driven, proactive, autonomous and reliable.
7. Detailed oriented & rigorous.
8. Ability to multitask and work under pressure.
9. “Can go” attitude / “go getter” mindset.
10. 2 to 3 years experience in the same position or equivalent
11. Bachelor Degree in Accounting/Finance/ Commerce with previous audit experience.